It’s important that you know the rules and regulations of board meetings, no matter if you’re a member of your executive team or chair of your board. These rules can ensure that your meetings are smooth and that the most important information is discussed and recorded.

Minutes of Meetings

Minutes are a crucial element of any board meeting and provide an official record of the discussions, votes, and resolutions taken by the board. They also permit the board to revisit its decisions at any moment and could be required by law investors, the board, or any other stakeholders.

Setting the Agenda

To prepare for a productive meeting, the most important thing you can do is to provide an agenda along with any other relevant documents well in advance to all participants. This gives them a chance to create and run better meetings with boarddocs become familiar with the materials and prepare questions and suggestions. It will also prevent the meeting from becoming a slog by ensuring that you cover all the items on the agenda and end the meeting on time.

Begin with the most important issues

Start your board meeting by giving a general update on the current situation of your business before moving on to discussing future strategies and policies. This will get the board excited and involved during the meeting, and it will ensure that the most important discussions take place first. It’s also important to note that any topic that was not on the agenda can only be discussed during the meeting with the permission of the chairman and approval by the majority of Directors in attendance at the meeting.