The board of directors governs the company by making decisions or setting policy. In the majority of companies the board has to decide by a vote. Your board should be able to follow clear meeting rules and guidelines to ensure a successful decision-making process.

The majority of boards adhere to Robert’s Rules of Order. This is an English Parliamentary rulebook that was written by American General Henry M. Robert to ensure that meetings are not chaotic. Although Robert’s Rules of Order is not mandatory for every board to adopt however, formal guidelines can be used to create an orderly framework that will allow for the fairness of debates in meetings that are hybrid or virtual which directors may feel lost among a carousel of computer-generated faces.

This includes ensuring that the agenda is clear and concise. In order to do this, well-written boards documents are required to be prepared and distributed before the meeting to ensure that directors are ready to discuss. It’s important to limit time spent on routine issues and reports, since they can drag on a meeting.

Other meeting rules include limiting the number of times a person can speak on motions (two minutes), and ensuring all participants are relevant to the issue in question. If a specific motion is causing heated linked here https://boardmeetingpro.net/unleashing-data-management-revolution-maximizing-the-potential-of-virtual-data-rooms/ debate or causing tension the motion to end discussion can be made with the approval of two-thirds. In order to avoid unnecessary time, it’s vital that all attendees respect one another and do not undermine other members by attacking their motives or expressing snide remarks.